Mainline Services LLC is a nationwide railroad contractor operating across multiple divisions with over 300 pieces of heavy rail and off-road equipment. We are looking for a Equipment Logistics Manager to join our operations team. This role is hands-on — coordinating trucks and equipment in real time to support derailment response, maintenance-of-way, and heavy construction projects. You’ll ensure our equipment is in the right place at the right time.

‍

Essential Functions:

Daily Dispatch & Coordination

• Coordinate the daily dispatching of trucks, trailers, and heavy equipment to rail and field job sites across multiple states.

• Communicate directly with drivers, operators, and field supervisors to plan loads, routes, and delivery timing.

• Track real-time equipment movement using Samsara or similar systems to ensure efficient utilization and response readiness.

• Monitor job schedules and adjust dispatch priorities based on weather, site readiness, or emergency calls.

• Support 24/7 rail emergency response dispatching.

Field Logistics Support

• Work closely with project managers and field supervisors to plan equipment mobilization and demobilization.

• Coordinate oversize/overweight permit needs and ensure compliance with all DOT and state transport regulations.

• Assist in organizing rail-bound equipment moves, cranes, sidebooms, and other specialty gear used in rail projects.

• Maintain communication between the field and yard for equipment readiness, maintenance needs, and return scheduling.

Fleet Tracking & Documentation

• Log and update equipment assignments, hours, and locations daily in Samsara or company tracking spreadsheets.

• Ensure all CDL and non-CDL drivers complete pre-trip and post-trip inspections (DVIRs).

• Work with the Equipment and Maintenance team to schedule service, repairs, and preventive maintenance around field needs.

• Keep accurate logs for fuel usage, permits, and service requests.

Communication & Problem Solving

• Serve as the main point of contact for field logistics, troubleshooting scheduling conflicts and last-minute changes.

• Coordinate solutions during breakdowns, delays, or weather-related issues to keep projects moving.

• Communicate clearly with drivers and field teams using radio, phone, and dispatch systems.

• Document delays, reroutes, or incidents for reporting and follow-up.

Vendor & Support Coordination

• Arrange and track third-party haulers when internal transport capacity is exceeded.

• Ensure outside vendors meet Mainline’s safety and insurance requirements.

• Assist with rate negotiations and freight coordination when required.

Other Duties

• Assist with equipment load planning and securement requirements.

• Collect and enter logistics data into our field software.

• Support the transportation team during audits, compliance checks, and safety reviews.

• Perform other related duties as assigned.

This job description is not intended to cover every activity, duty, or responsibility required of the role. Duties, responsibilities, and activities may change at any time with or without notice based on operational needs.

Requirements and Qualifications

• High school diploma or GED equivalent required.

• 2+ years of logistics, dispatch, or equipment coordination experience preferred (railroad or heavy construction a plus).

• Strong understanding of truck freight logistics, DOT compliance, and oversize/overweight permitting.

• Ability to communicate effectively and professionally with drivers, supervisors, and customers in fast-paced situations.

• Proficiency with Samsara, GPS tracking, Excel, and dispatch systems preferred.

• Valid Commercial Driver’s License (CDL) preferred but not required.

• Strong work ethic, attention to detail, and ability to make decisions under pressure.

Physical Demands

Sitting, standing, walking, driving, climbing/ladders, squatting/kneeling, reaching, grasping, pushing/pulling, twisting/bending, lifting/carrying up to 75 lbs., talking, hearing, close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Expected Hours of Work and Travel

Full-time, Monday through Friday, with overtime or after-hours work as needed. Must be available for emergency dispatch and on-call rotation. Reliable transportation and valid insurance required for local travel to worksites and equipment yards.

Work Authorization

Must be authorized to work in the United States.

EEO Statement

Mainline Services LLC is an equal opportunity employer. Employment decisions are based on merit and business needs and not on race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, weight, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law.

‍

Benefits:

‍Competitive Compensation

Benefits start first of the month following hire - Health, Dental, Vision, Disability

Paid time off - Accrual starts Day 1

401k with generous company match

Company Paid Life Insurance

Mainline observes eight holidays: New Year's Day, Memorial Day, Independence Day,  Labor Day, Thanksgiving Day, Friday After Thanksgiving, Christmas Eve, and Christmas Day

Employee Assistance Program

Employee Referral Bonus Program

‍

If you’re excited and ready to join our team, then click on the application link below to fill out your application. Our team will reach out to you and discuss the next steps.